Presentation Guidelines


  • Regular oral presentations should be 15 minutes, followed by 4 minutes for questions/discussion and one minute for presenter change over. Please do not go over your allocated time. The session chairs have been instructed to be strict in adhering to this timetable. The session chair will use ‘5 minutes left,’ ‘2 minutes left,’ ‘1 minute left’ and ‘Stop now’ cards to help the presenters keep to time.
  • All lecture rooms will be equipped with a computer running Microsoft Windows 7/8, Microsoft PowerPoint and Adobe Acrobat Reader. Please save your presentation in either Office 2003 / 2007 / 2010 format or pdf with the following filename: PRESENTER_DATE_TIME_first four words of TITLE. Use the date and time format as in this example: Smith_Sept2_0900_title first four words.ppt (or pptx, or pdf). No computer running Mac OS will be available.
  • Please transfer your file to the computer in the room where your presentation is scheduled, as early as possible and at least 1 hour before the start of your session. Place the file (and all accompanied media) in the appropriate folder that is named after the session you participate in and check that is running well. If you experience any problems, please come up to the Easy Conferences desk.
  • Introduce yourself to the session chair upon arrival at the presentation room.
  • Please take any presentation materials away with you; anything left at the end of the conference will be discarded.


  • The poster format is portrait with dimensions of max. 90 cm wide and 120 cm high. We recommend a size of 85 cm wide and 120 cm high (DIN A0 size)
  • All posters must be brought in printed form, please note that printing facilities will not be available at the conference site.
  • Poster boards will showcase on them the poster number that is noted in the conference programme. You do not need to print your poster number on the poster.
  • Make sure your title, authors and affiliated institution/s are clearly visible at the top of your presentation; it is common to include your institution logo on the poster.
  • The key to a good poster is not to include too much text. Short sentences and paragraphs, or even bullets, along with visual aids to present the findings (such as graphs), make the poster more attractive and easier to follow.
  • We recommend that you have copies of a handout with your details and, if possible, an A4/Legal version of your presentation to give to interested delegates.
  • Please put up your posters during lunch time of the day on which your poster session is scheduled. You must take your poster down at the end of the day. Posters remaining after the end of the conference will be removed and recycled.
  • Please be present near your poster during your respective poster session.
Back to Top