Registration

Online registration is open

Registrations will be done online through www.easyconferences.org. Participants may pay instantly using their credit card (VISA/MASTERCARD), or by bank transfer. A one-stop-shop software is used for the whole registration process, www.easyconferences.org. The whole process is very easy to use, it is totally secure and can be completed in a few minutes.

Please note that participants may not only register for the conference through www.easyconferences.org, but they can also book their accommodation, airport transfers, car hire, etc. All additional services are offered at specially negotiated conference rates. Furthermore, the software provides participants with the possibility to complete the registration process periodically; participants may register for the conference and return later to book further services (subject to availability).

Please note that the software provides participants with the possibility to complete the registration process in steps/periodically; participants may register for the conference and return later to book further services like accommodation, taxi transfers, etc (subject to availability). The system will accept unlimited changes/updates up to the closing of the online registration process before the start of the conference.

Registration Steps

Create Account

Create an “Easy Conferences” account

Verify e-mail

Activate your account by clicking on the activation link sent to you

Log in

After verifying your e-mail, you can log in to register

Create Order

Settle your order securely through the online payment methods

DONE

Registration Fees

 

Early Bird registration
Until 31 March 30 April 2020

Late registration
From 1 April 1 May 2020

Normal

€ 340

€ 400

Student

€ 240

€ 300

Normal full package (includes conference dinner)

€390

€450

Student full package (includes conference dinner)

€290

€350

Important: Presenting authors must register by the 10th of March 30th of April 2020 in order to be included in the conference program.

The registration fee covers:

  • A welcome reception
  • Coffee breaks (morning and afternoon) for all conference days
  • Lunch for all conference days
  • Conference material (including the book of abstracts)

Not included in the registration fee: travel and accommodation, the conference dinner.

Please note that the conference dinner is only included in the full registration packages.

CANCELLATION POLICY

Please note that a minimum of one Registration is required for every accepted paper and / or abstract. The Conference Organisers reserve the right not to publish a submitted paper and / or abstract unless a Full Payment regarding this paper and / or abstract is received.

Registration:

a. One registration is required for every accepted paper and / or abstract unless otherwise specified by the Conference Organizers.
b. Presenting authors may cancel their registration up to the 1st 10th of May. A EUR 50 administrative charge will apply.
c. Other participants may cancel their registration until the 20th of May. A EUR 50 administrative charge will apply.
d. Registration fees are non-refundable for all cancellations after the above deadlines
e. Conference Organizers will accept a substitute at no additional cost, if a registered conference participant is unable to attend the conference.
f. Reimbursement will not be granted for late arrival, unused services, unattended events or early departure from the conference.

Other Services:

All services like transport transfers, excursions, etc. will be subject to the following:

a. In case of cancellation 2 weeks in advance 50% refund of total amount paid.
b. In case of cancelation onsite or a no show, no refund will be given.

Accommodation:

Unless otherwise specified, Accommodation prices are inclusive of Bed & Breakfast, all taxes and VAT.

a. In case of no shows, participants will be charged for the full amount.
b. In case of cancellation, if we are informed 6 weeks in advance we will apply a EUR50 administration charge.
c. In case of cancellation 3 – 5 weeks in advance we will apply a charge equivalent to one night’s accommodation.
d. In case of cancellation less than 3 week in advance we will apply a charge equivalent to three nights’ accommodation.
e. In case of cancellation upon group arrival or no show, no refund will be given.
f. Any last minute changes (less than 72 hours) will be subject to added fees according to specific requests.
g. Any changes will be subject to hotel availability and conditions.

Car Hire:

a. In case of one day car hire “One Day Supplement” is added.
b. In case that pick up/drop off location is different from arriving/departing airport, please indicate accordingly in the notes section.

Account termination and right to be forgotten:

You are entitled to cancel or terminate your EasyPlatform account, as long as the data, and more specifically the financial data, is not required for government, tax and / or audit purposes. In case the data is not required for any official purposes, all your content will be deleted from the service after 30 days.

Upon request, within the 30 day period, EasyPlatform will provide you with a file containing your conference data and any abstracts and / or papers and / or any other material uploaded by you on EasyPlatform. Upon deletion this information cannot be recovered.

Your personal data related to financial or other transactions within the system will not be deleted if these have created any obligations for EasyPlatform, its subsidiaries and/or any of its collaborators towards the government and / or any other authorities.