Prepare Like a Pro
Are you conference beginners eager to make the most of your experience? Preparing like a pro involves several key steps:
Plan Your Schedule
Map out the sessions, workshops, and events you want to attend. Make sure to leave some time for breaks and networking opportunities.
Pack Smart
Bring essentials like business cards, a notebook, a USB stick, and chargers. Comfortable clothing and shoes are also important for long days.
Update Your LinkedIn Profile
Ensure your LinkedIn profile is current, as many professionals will check it out before or after meeting you. Add your recent accomplishments and conference participation.
Engage on Social Media
Follow the conference social media platforms like Twitter or LinkedIn. Share your memories by tagging them. Engage with other attendees and join pre-conference discussions.
For conference beginners, behavior is far more impactful than appearance. How you interact, communicate, and present yourself can leave a lasting impression.
Dress Code
If there isn’t a specific dress code for the conference, feel free to dress in what makes you comfortable. If you’re unsure about the formality of the conference dinner, don’t hesitate to ask EasyConferences for guidance.
Be Respectful
Even if the presentation you’re attending isn’t your top interest, stay professional. Remember, your turn will come, and the way you act now sets the tone. We get back what we give. Lastly, silence your phone during sessions. Avoid checking it constantly to stay present.
Enjoy the Experience
You’ve invested significant time in preparing and presenting your paper, and now you’ve been accepted. You’re in a beautiful resort where work and leisure come together, offering opportunities to meet new friends and explore new places. So, there’s no need to feel anxious or negative—enjoy the experience.
Early Bird Registration
Take advantage of early registration discounts. In fact, this can significantly reduce your overall cost.
Student Discounts
Check if there are any student or early-career discounts available. Many conferences offer reduced rates for those in academia. In addition, make use of your European Student Card to secure extra discounts at local businesses.
Split the expenses
EasyConferences’ online registration system lets you share a room or taxi transfer, helping you cut your expenses in half. Make sure to follow the conference’s social media channels to see if any friends are attending, which could offer additional opportunities to share costs.
Read your Registration Benefits
Check the conference website or EasyConferences online registration system to see what your registration fee includes. In fact, free workshops, lunches, coffee breaks, and excursions can greatly lower your travel expenses.
For conference beginners, the secretariat support plays a crucial role in ensuring a smooth experience. As a matter of fact, they don’t only assist with registration, travel, and accommodation:
Vital Information
The dedicated team at EasyConferences will provide all necessary materials, including Wi-Fi codes, conference programs, and essential social media accounts to follow. Additionally, they can offer guidance on exploring the host city and navigating the venue, including room locations.
Your liaison
If you’re uncomfortable or unable to locate the organizing committee, EasyConferences can serve as a liaison between you and the local organizing team. Additionally, if you have medical concerns or need to arrange a taxi in advance, we are here to assist you.
Technical Support
Our team is available to assist with issues related to ventilation, projectors, and microphones. Although we regularly check these systems, occasional problems can arise, so don’t hesitate to seek our support.
Networking Tips
By following these tips, conference beginners can effectively navigate networking opportunities and build valuable professional relationships.
Post-Conference Tips
Implement What You Learned
Apply the insights and knowledge you gained. Start working on any new ideas or projects inspired by the conference.
Follow Up with New and Existing Connections
Quickly sort through the business cards and contacts you collected. Reach out to the people you met. Send a personalized email or LinkedIn message to keep the connection alive.
Share Your Experience
Write a brief summary of the conference and tag your connections and EasyConferences. Share it on social media and reflect on what you experienced.
Stay connected with EasyConferences on Social Media
We organize over 40 academic conferences annually and share a wealth of useful articles. Find us on Facebook, Instagram, Twitter, and LinkedIn. Additionally, we will prepare a press release and a dedicated photo gallery for the conference you just attended.
Plan for Future Conferences
Start thinking about upcoming conferences. Consider what you might want to do differently and how you can improve your experience as a conference beginner.
The Conference GuideSurvival
For Abstract Submission
For Abstract Submission
For Presenters
For Presenters
For Conference Beginners
For Conference Beginners