Essential Tips to Get Started
Before you register, find out if your university offers any subsidies or financial support for attending conferences. Some institutions provide grants, travel allowances, or reimbursement for registration fees, especially if you’re presenting a paper or representing the university. Learn what proof documents your organization requires to accept your application.
Many conferences offer early bird registration rates, which can save you a considerable amount of money. Keep an eye on deadlines and register as soon as possible to benefit from these lower fees.
f the conference is international, ensure that your passport is up-to-date and won’t expire soon. Also, check if you need a visa to enter the host country. Visa applications can take time, so start the process early to avoid any last-minute issues.
If you’re a student, take advantage of the discounts often offered by conference organizers. These can significantly reduce your registration costs. Be prepared to provide proof of student status, such as a valid student ID or enrollment letter.
When planning your conference trip, factor in travel and accommodation costs. Look for airline companies and hotels with conference discounts, or consider sharing accommodations with fellow attendees to reduce expenses. Booking your travel early can also help you secure better rates.
The hotels listed have partnered with us to offer exclusive deals for conference participants. Their rates are competitive, matching or even surpassing those found on popular booking platforms. By booking your accommodation through the EasyConferences platform, you gain more than just a great rate:
- We act as your liaison, ensuring exceptional customer service via phone or email.
- Additional benefits are unlocked, such as first priority for room extensions, special dietary and accessibility needs.
- For those attending with a colleague, you can opt for a Half Double room, allowing you to share and save on costs.
With just a few clicks, ensure a seamless journey from the airport to your hotel or conference venue. Plus, take advantage of our competitive rates and convenient meet-and-assist services for a stress-free start to your trip.
- Offered by reliable partners.
- We act as your liaison, ensuring exceptional customer service via phone or email.
- No extra fees for luggage or waiting.
- Suitable for up to three passengers.
This convenient option ensures you can explore the area at your own pace. Plus, with just a few clicks, your transportation needs will be covered from the moment you land.
- From Reliable Partners
- Competitive Rates
- Multiple Car Categories
- Additional Services
The Lufthansa group has agreed to sponsor our conference and will be offering discounts for flights to Larnaca or Paphos.
- Austrian Airlines,
- Lufthansa,
- SWISS,
- Brussels Airlines,
- Eurowings
The service is inclusive of color printing on high grade paper and delivery to the conference venue.
- Eliminate the risk of carrying your poster with you.
- Save on costly transportation fees and streamline your travel experience.
** This service is not available for all the conferences.
If you plan to purchase extra tickets for the welcome reception or conference dinner, it’s best to act early. Some venues have limited seating, so don’t wait until the last minute to secure your spot.
Online Registration SystemEasyConferences
EasyConferences provides an interactive, online registration service via our registration system. Using a secure website, organisers can access online reports that show a breakdown of total registration details and delegate demographics in real-time 24/7.
Delegate or attendee registrations are acknowledged instantly and details confirmed while the client is online.
A full booking system and secure credit card payment facility is provided and the system records and sends a confirmation letter that confirms all arrangements. Hardcopy registration forms can also be created and can be used to ensure that even the less technologically savvy delegates don’t miss out.
We are always happy to discuss each conference’s individual needs and how we can adopt the registration process/package to suit the specific requirements; please contact us to discuss and explore all possibilities.
ExcursionsBook your
ChecklistLast Minute
Tech Essentials: Charge all devices (laptop, phone, tablet), bring a USB drive, download conference app (if available) and save the venue map.
Local Currency and Essentials: Exchange currency if necessary. Prepare your presentation materials (slides, posters, handouts).
Networking Preparation: Firstly print business cards. I will also need to prepare questions for keynote speakers and panelists. Finally, review the list of attendees and plan who you want to meet.
Outfit Planning: The weather in Cyprus is usually hot. So, it is recommended you bring the appropriate clothing, a hat, an insulated water bottle, a sun cream and a swimwear.
Social Media & Updates: Follow the conference hashtag and social media channels. In addition, you can set up your devices to capture photos during the event, and share updates during the conference.
Conference Agenda: Review the conference schedule and highlight sessions you want to attend. Plan your time, including breaks and networking opportunities.
The Conference GuideSurvival
For Abstract Submission
For Abstract Submission
For Presenters
For Presenters
For Conference Beginners
For Conference Beginners